2018-2019 Board Position Openings

The PTA is looking to build up the Board for the 2018-2019 school year! If you have a desire to serve the PTA, the school, and ultimately the students; good listening skills; and effective communication skills, then we should talk.  

If you’re looking for a way to meet new parents, faculty and administration; build your resume while enhancing your work skills; make your kids proud of your important role; and know you are volunteering as a crucial member of the NES community, then we have a role for you!  

We have opportunities for everyone including Secretary or Treasurer!  We also have a number of Coordinator roles that will be a vital part of our operation for next year.  The PTA is essential to our school but we need your help!

BoardMembersNeeded

Secretary

The secretary’s responsibilities include both record-keeping and communications.

Responsibilities include:

  • Attend board and general PTA meetings and participate in discussions and decision making
  • Record and distribute minutes of board meetings and general meetings
  • Prepare agendas for general meetings, as developed in the executive board meeting
  • Work closely with Membership Coordinator during Membership Drive
  • Support other Coordinator and Event Leads on marketing and communication needs pertaining to events
  • Manage communications and marketing for the PTA, including but not limited to:
    • Newsletters
    • Email broadcasts
    • Website
    • Social media

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Treasurer

The treasurer’s duties include keeping records and preparing reports to comply with local, state and federal laws.

Responsibilities include:

  • Post all financial transactions to our financial system as they occur throughout the month
  • Create monthly PTA Treasurer reports (Transaction Report and Performance to Budget)
  • Reconcile the checkbook
  • Write checks as needed (two signatures and proper paperwork required)
  • Make deposits in a timely fashion, as needed (we use a local bank with convenient night and weekend hours!)
  • Keep financial transaction forms available for all volunteers
  • Participate in board and general PTA meetings and provide input for decisions
  • Lead the annual budget development process in August
  • Present the budget for approval at the September PTA meeting
  • File Form 990/990EZ, the annual IRS return required for 501(c)(3) groups
  • Renew our incorporation with the state
  • Facilitate our annual audit

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 Volunteer Coordinator

  • Help PTA Board and relevant Committees with recruitment of volunteers for events and other PTA support (copy team!)
  • Work with local school groups to develop relationship for middle/high school volunteers
  • Set up, monitor, and communicate Sign-Up Genius links and progress with board and/or committees for events
  • Create and submit to the PTA Secretary; Facebook posts, ConnectEd write ups, newsletter blurbs and website posts to solicit volunteers
  • Write/send emails to PTA Members to retain needed volunteers for events
  • Work with PTA Board on last minute pushes for volunteers and donations
  • Keep volunteers abreast of changes or needs for the events they will be working
  • Send Thank You messages/cards to volunteers following events
  • For large school events; coordinate and direct volunteers at check-in to ensure proper coverage and assistance
  • PLEASE NOTE: This is a yearlong position.

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 Membership Coordinator 

  • Work with the PTA board to market and process new and returning NES PTA members
  • Working with the PTA President and NES Principal; organize and run a fun membership campaign that will encourage parents and engage children; thus boosting member numbers
  • Ensure timely and accurate submission of membership information and dues to MA PTA
  • Work with PTA Secretary to create and keep an accurate and up to date membership list
  • Distribute membership forms to parents via paper and online resources
  • Market the PTA benefits and provide members with cards and codes to access the benefits
  • Send Thank You and correspondence to PTA members as deemed necessary

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 Fundraising Coordinator 

  • Work directly with the PTA Board to oversee fundraising events and initiatives
  • Operate the fall product fundraiser
  • Make suggestions and present product/fundraising options for the fall fundraiser
  • Work with company chosen to ensure proper procedures are followed and campaign runs smoothly
  • Work with volunteer coordinator to solicit parent volunteers to help organize/distribute fall fundraising campaign materials and distribute products to students upon delivery
  • Create and submit to the PTA Secretary; Facebook posts, ConnectEd write ups, newsletter blurbs, flyers, and website posts to market the events to parents and students
  • Send Thank You messages/cards to appropriate volunteers, sponsors and vendors
  • PLEASE NOTE: This is a yearlong position. The bulk of the tasks will take place during the fall fundraiser but this person should be available for fundraising/sponsorship help/guidance with all events.

No matter what your experience level, we’re here to help guide and train you.  If you are interested in learning more about these leadership roles, please email newburyptainfo@gmail.com.

 All volunteers MUST complete a CORI form check prior to volunteering. Please contact the school office for more information: 978-465-5353.